EXECUTIVE COMMITTEE 2008 ANNUAL MEETING
ROCKY MOUNTAIN NEUROSURGICAL SOCIETY
JUNE 14, 2008
Park City, Utah
Call to Order: The meeting was called to order by Dr. Beatty at 1:30 p.m.
Report of the President: The meeting minutes from the Winter Interim meeting were reviewed and approved. Dr. Beatty reported that the annual President’s dinner would be held at Ruth’s Chris Steak House, in the Park City Hotel on Monday June, 16.
Report of the Vice President: Dr. Morgan reported, in Dr. White’s absence, that there are 20 vendors registered for the meeting, at $1500 per table. Raising the cost of registration for exhibitors was discussed again, and it was decided again that $1500 was a fair and reasonable amount. The fee will remain $1500 per table, and any vendor wishing to bring multiple divisions will need to pay separately for each division. Vendors will still be able to contribute to the Resident’s Fund as well.
Report of the Secretary: There was some confusion regarding the day for the annual business meeting. After a brief discussion it was decided to leave it on Tuesday. It was also decided that in order for there to be one person in charge of the meeting program book, the Annual Meeting Chair will be responsible for pulling together all the elements for the program book. The Scientific Program Chair will need to forward the scientific program in electronic format as soon as it is available, and no later than May 1st. A timeline with other critical deadlines was discussed in order to assure proper preparation for the annual meeting. (Please see separate attached document and notify the secretary with corrections and additions as necessary.)
Report of the Treasurer: The financial state of the Society is good. All reports on the financial status were presented to the executive committee. These are all on file with Dr. Jensen. The society came out about $5000 ahead on last year’s meeting, but may end up a little behind on this year’s. There are a total of 112 registered for the meeting this year, with 28 physicians and 43 exhibitors. Members who are in arrears on their dues were also discussed. Those who have not paid dues despite multiple attempts to contact and collect, and those who no longer are interested in membership in the society, have been removed from the roster. The residents’ fund is doing very well, with more than $11,000. A new 12 month CD has been purchased, and a matured 12 month CD was converted to an 18 month CD.
Report of the Website Administrator: The website is up to date. Dr. MacDonald will investigate the possibility of allowing online electronic completion of membership application. He also proposed an honorarium for Kelly Johnson for the extensive work he has done helping to administer the website. A $250 honorarium was proposed and approved unanimously.
Report of the Historian: The large book of photographs from previous meetings of the society is present. Photos are also available for review on the website, and are stored on a disc. Copies of the disc can made for members at their request.
Report of the Membership Committee: There are seven applications for new membership for this year. Three were incomplete, and two were able to be made complete in time for the annual business meeting. An additional application that had inadvertently slipped off the voting roster last year was added back on, so that a total of seven completed applications were forwarded to the annual business meeting. Those will be presented at the annual business meeting for a vote by the membership. In the future, names of applicants will be listed in the Spring Newsletter for review and comments by the membership, prior to the meeting.
Report on 2008 Meeting: Dr. Schmidt reported on the details for the 2008 meeting in Park City. Registration is low, but there are lots of residents coming that are not reflected in the initial numbers. The meeting is approved for 14.5 hours of accredited CME. A needs assessment for the annual meeting was reviewed by the executive committee, and the committee agreed on the need for continued annual meetings of the Society.
Report on 2009 Meeting: Dr. Howard Morgan is working on local arrangements for the 2009 meeting in Alaska at the Alyeska Resort. The contract is signed. The closest venues for golf and tennis are in Anchorage. A fishing tournament was proposed as an alternative. The opening reception will be at the restaurant at the top of the mountain. The hotel is under new management and is being remodeled. We are asking for 80 rooms. Activities may include a BBQ at a gold mine, an excursion to Portage Bay Glacier, or fishing in Seward. Optional activities further a field include excursions to Denali or the Arctic Circle.
Future Meeting Sites: several possible locations for future meeting sites were discussed, including: Mexico; the Black Hills of South Dakota; Telluride; Sun Valley; Coeur d’Alene; La Mesa, NM; Corpus Christy, TX; Flathead Lake Lodge or Kalispell Lake, MT.
There being no further business the meeting was adjourned at 4:15 p.m.
A. Stewart Levy, MD, Secretary