ANNUAL BUSINESS MEETING
ROCKY MOUNTAIN NEUROSURGICAL SOCIETY
JUNE 29, 2010
PEAKS RESORT, TELLURIDE, COLORADO
Call to order: The annual business meeting of the Rocky Mountain Neurosurgical Society was called to order by Dr. White at 7:30 a.m.
Report of the President: Dr. White welcomed the membership and thanked Dr. Gummerlock for her work in making local arrangements for the annual meeting.
Reading of the minutes: The minutes from the previous annual business meeting were reviewed by the members, and approved.
Report of the Treasurer: The treasurer’s report that had been previously delivered to the executive committee was reviewed by Dr. House with the membership. The Society’s accounts are in good position with net assets over $100,000, and the Resident’s Fund is larger than ever at more than $18,000. Most of the society’s assets are in CD’s with staggered maturity dates to allow for cash availability at appropriate times of the year to conduct business.
The resident award amounts were reviewed, and given the surplus in the account, the awards will be increased as follows: 1st Place – $750 cash award to resident plus $1000 unrestricted grant to the sponsoring Department to cover travel expenses covered by the department for the resident; 2nd Place – $500 cash award; and 3rd Place – $250 cash award.
This year’s meeting may loose a little bit, but the Alaska meeting came out ahead. We still need to increase overall membership levels, and need to market the meeting better to increase attendance.
Report of the Secretary: The fall newsletter will continue to be the first call for abstracts, and will announce the guest speakers for the next year’s meeting. The spring newsletter will list the names of new applicants for membership, in order to give current members an opportunity to review the list of applicants and to make comments, recommendations or give feedback.
The secretary purchased a new laptop and printer for use at the meetings, and it is working well.
Report of the executive committee: The executive committee had its interim meeting in Las Vegas in January and met again on June 26, 2010 in Telluride, preceding this annual meeting of the society. Copies of the minutes from these meetings were passed around for review and are made available to the society via the web site.
Report of the Historian: The book is available for review at this meeting, and there is a gallery of photos on the website. Photos are also available on disc for any member that wishes to have them. Additional digital photos from past meetings are always welcome from the membership, and can be sent to Dr. Capana at firstname.lastname@example.org.
Report of the Website Administrator: The membership directory will be available as a read only document on the website for the convenience of the members. An additional $500 stipend was approved for Kelly Johnson to continue maintenance and updating of the website. Reg-online has been working well, and the credit card function is now working as well.
Report of the Membership Committee: Four new member applicants were presented by the membership committee to the general membership for approval.
Joseph E. Beshay, MD, Dallas, Texas
Warren G. Roberts, MD. Louisville, Colorado
Mark N. Robinson, MD, Denver, Colorado
Kelly Schmidt, MD, Las Vegas, Nevada
All four applicants were unanimously approved for membership into the society.
Report of the nominating committee: The nominating committee of the Society presented nominations for new officers. They are as follows:
Dr. Randy Jensen
Dr. Jon Ledlie
Dr. Richard Day
Member at Large:
Dr. Mark Robinson
These nominees were approved unanimously by the membership.
Future meetings: The report of the executive committee and discussions on future meetings was presented to the membership. The 2011 meeting will be in Taos, NM with Dr. Paul Elliott serving as local arrangements chair. The meeting will be held at El Monte Sagrado, which typifies the classic Taos flavor, according to Dr. Elliott. The Scientific Program Chair will be determined at a later date.
For 2012 we will investigate the possibility of holding the meeting in Hawaii.
The 2013 meeting will be held in Sun Valley, ID with Dr. Jensen working on local arrangements.
Unfinished business: There was no unfinished business.
New business: Vendor support for the meeting has become more difficult to secure. They would like to have a list of participants before committing to sending a representative. They also would like an actual scientific program to submit to their corporate offices for approval. Both of these pieces are available too late to be use in the vendor recruitment process. We will have to continue to provide them with an example of the previous years’ schedule and an outline of the planned scientific sessions.
Other ideas to improve vendor satisfaction included a block of time for a “trade show”, and/or longer breaks between sessions for mingling with the vendors.
There being no further business the meeting was adjourned at 07:55 a.m.
Respectfully submitted, A. Stewart Levy, M.D., Secretary