EXECUTIVE COMMITTEE 2015 ANNUAL SUMMER MEETING
ROCKY MOUNTAIN NEUROSURGICAL SOCIETY
June 20, 2015, 1 PM
The Broadmoor, Colorado Springs, CO
Call to Order: The meeting was called to order by Dr. Paul House at 1:10 p.m. The minutes from the Summer Executive meetings were reviewed and approved. Present at the meeting were physicians Drs. Paul House, Richard Day, Brett Dietze, Kelly Schmidt, Albert Capanna, Paul Elliott, Joseph Sramek, Michael Seiff, Kris Smith, Michael Brown, and Joel MacDonald.
Report of the President: Dr. House discussed some organizational and historical points and reintroduced guest speakers. It is the main job of the president to arrange and attend to the Honored Guest speakers. A brief rundown of the meeting was given as well.
Report of the Vice President: Dr. Duhon was unable to attend the meeting. Dr. House filled in on his behalf. Vendor support for this year’s meeting was exceptional with a total of 32 vendors registered and present. We showed some flexibility on tables and participants to accommodate some vendor requests.
Report of the Treasurer: Dr. Schmidt presented current financial information for the society. Overall the financial health is good. Assets prior to the meeting total $178,106 with now only $9,008 still in university of Utah Checking account. The plan is to draw down on this account and build up into the Wells Fargo account with all future deposits. Efforts continue to streamline electronic dues payment via the website using PayPal and credit card.
Report of the Secretary: Program arrived on site and appears complete. Once again the programs were printed by The Good Printing Company. Efforts continue to update the member roster and will plan to work with Dr. Schmidt to consolidate the current roster with those who are up to date with their dues. Efforts to maintain updated roster and historical information on the website where discussed. The committee also endorsed continued utilization of The Good Printing Company to print and mail the newsletters in order to facilitate timely distribution.
Report of the Website Administrator: The functionality of the website continues to evolve. It was the consensus of the committee that there is room for improvement with regard to posting information pertinent to meetings, membership, and historical interest in a timelier fashion. It is still a work in progress, especially with regard to the roster, billing and accounting. The society is still using RegOnline for the annual meeting planning and execution.
Report of the Historian: Dr. Capanna continues to work toward maintaining accurate and up-to –date information regarding the history of the organization. Utilization of the website as a means to post pictures from the meeting was discussed and will continue to be considered as improvements to the website develop.
Report of the Membership Committee: There were four new applications to review. Dr. Erik Parker, Engelwood, C;, Dr. Thomas Orgitano, MD, PhD.,Kalispel, MO; Dr. Justin Whitlow, MD, Salina, KS; and Dr. Bryan Wholefield, MD., Dallas, TX. They were approved from presentation to the membership on Tuesday. It was agreed there needs to be continued efforts to not only maintain but boost our membership and people move, retire or expire.
Report of the CME Chair: Dr.Smith has been working diligently to make sure that we meet all ACCME (Accreditation Council for Continuing Medical Education) requirements to receive CME credits for the meeting. All speakers, moderators and executive committee members have submitted their forms which will be delivered to the AANS prior to meeting start. All disclosure information was successfully collected prior to the meeting this year. It was reiterated that all marketing and program materials need to be approved by AANS. This included Newsletters and our Program. It was noted that we get good marks by AANS for compliance.
Report on 2015 Meeting: Dr. Brown provided a detailed update on arrangements including schedule changes. More details were provided on our social calendar.
Annual Meeting Needs Assessment and Scientific Program: A needs assessment for the annual meeting was reviewed by the executive committee, and the committee agreed on the need for continued annual meetings of the Society. The individual committee members have discussed with the general membership their overall satisfaction with the last meeting. We found that the membership was pleased with the objectives and felt that they were met. The previous meeting needs were met and RMNS member evaluations and comments were taken into consideration in order to determine appropriate and timely topics for the future scientific program and gap. Guest speakers with expertise in the areas of interest to our society, and good presentation and communication skills will be chosen to help us meet our learning objectives and close the meeting educational gap. We will continue to encourage a variety of talks including topics that may relate to the socioeconomics of neurosurgery and not just basic science.
Report on 2016 Meeting: Dr. Sramek is working on local arrangements for 51th annual meeting in Whitefish, Montana. It will be held at the Lodge at Whitefish Lake which promises to provide another exceptional venue for our annual meeting. He is working on contracts for room blocks as well as venues for both the scientific and social programs. He will update us at the Winter meeting in Las Vegas.
Future Meeting Sites: Future meeting sites were discussed which include Durango, CO, Lake Powell, UT, Lake Tahoe, CA, Mexico, Black Hills, ND. We expect to make a final decision about the 2017 site at the Winter exec meeting.
Old Business: Web site already discussed.
New Business: None presented
There being no further business the meeting was adjourned at 16:10.
J. Brett Dietze, MD, Secretary RMNS
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