EXECUTIVE COMMITTEE 2015 ANNUAL WINTER MEETING
ROCKY MOUNTAIN NEUROSURGICAL SOCIETY
JANUARY 24, 2015, 2 PM
Trump Hotel, Las Vegas, NV
Call to Order: The meeting was called to order by Dr. Paul House at 2:00 p.m. The minutes from the Summer Executive meetings were reviewed and approved. Present at the meeting were physicians Brett Dietze, Joel MacDonald, Kelly Schmidt, Michael Brown, Paul House, Paul Elliott, Albert Capanna, Michael Seiff, Kris Smith and Joe Schramek
Report of the President: Dr. House discussed some organizational points and introduced guest speakers Drs Nick Barber and Randy Chesnut. Report of the Vice President: Dr. Duhon presented an update on vendor support for the upcoming meeting. Vendor registration will be $2,500 for 2 attendees. It was agreed that a list of physician attendees would be provided to the vendors. Table position will be on a first come first serve basis. Deadline for vendor registration payment will be March 15, 2015 in order to have company name printed in the program.
Report of the Treasurer: Dr. Schmidt presented current financial information for the society. Overall the financial health is good. Total assets are $149,703 ( up from 137,423 in 2014). The need to decide where to put money was discussed. Based on dues information, there are 75 active and associate members, 50 of whom have paid dues. Efforts continue to streamline electronic dues payment via the website using PayPal and credit card.
Report of the Secretary: Efforts continue to update the member roster and will plan to work with Dr. Schmidt to consolidate the current roster with those who are up to date with their dues. The question of whether or not to continue to produce hard copies of the newsletter verses electronic publication was discussed. The committee was unanimously in favor of continuing to produce hard copies. The committee also endorsed hiring The Good Printing Company to print and mail the newsletters in order to facilitate timelier disbursement.
Report of the Website Administrator: The website is becoming more functional. It is still a work in progress, especially with regard to the roster and billing and accounting. The society is still using RegOnline for the annual meeting planning and execution.
Report of the Historian: Dr. Capanna continued the discussion of working with the website administrator to establish an online photo album which would allow members to upload their photos from the meetings. There was a general consensus among the executive committee members that an electronic photo album is needed.
Report of the Membership Committee: The need to streamline the online application process was the main topic of discussion. There was general consensus that this will be the best way to process applications in the future. The question was raised how to handle DO’s should any apply for membership. It was decided that based on language in the bylaws they would not be eligible for active membership.
Report of the CME Chair: Dr.Smith has been working diligently to make sure that we meet all ACCME (Accreditation Council for Continuing Medical Education) requirements to receive CME credits for the meeting. It was suggested that a confirmation email with the form attached should be sent to each presenting registrant and committee members participating in the planning of the meeting. All marketing and program materials need to be approved by AANS. This included Newsletters and our Program. It was noted that we get good marks by AANS for compliance. The following areas were considered as as needs justifying the upcoming educational meeting.
There is a need for further discussion regarding the emergence of recognition of the need for ICP monitoring and decompressive craniectomy for CVA. There is a need to discuss the use of pipeline stents for endovascular procedures. There is also a need to discuss the evolving issue of the increasing acceptance and use of medicinal marijuana.
Report on 2015 Meeting: Dr. Brown provided a detailed update on arrangements including schedule changes. More details were provided on our social calendar.
Annual Meeting Needs Assessment and Scientific Program: A needs assessment for the annual meeting was reviewed by the executive committee, and the committee agreed on the need for continued annual meetings of the Society. The individual committee members have discussed with the general membership their overall satisfaction with the last meeting. We found that the membership was pleased with the objectives and felt that they were met. The previous meeting needs were met and RMNS member evaluations and comments were taken into consideration in order to determine appropriate and timely topics for the future scientific program and gap. Guest speakers with expertise in the areas of interest to our society, and good presentation and communication skills will be chosen to help us meet our learning objectives and close the meeting educational gap. We will continue to encourage a variety of talks including topics that may relate to the socioeconomics of neurosurgery and not just basic science.
Report on 2016 Meeting: Dr. Sramek is working on local arrangements for 51st annual meeting in Wjitefish Montana. It will be held at the Lodge at Whitefish Lake. He is working on contracts for room blocks as well as venues for both the scientific and social programs. He will update us at the Winter meeting in Las Vegas.
Future Meeting Sites: Potential sites include Durango, CO, Lake Powell, UT, Lake Tahoe, CA, Mexico, Black Hills, ND.
Old Business: Web site already discussed.
New Business: None presented
There being no further business the meeting was adjourned at 16:35.
Respectfully Submitted, J. Brett Dietze, MD, Secretary RMNS
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