Administrative Policies

Administrative Policies2018-02-16T19:20:45+00:00

Resident Award

The Rocky Mountain Neurosurgical Society sponsors a competitive Resident Award at its annual meeting. The Award is given to the best abstract submitted by a resident currently in training at a program in the Rocky Mountain region. This does not include fellows. The submissions will be judged by a panel of RMNS executive committee members. The top 4 candidates will be notified as such prior to the meeting. The Award will be announced at the meeting and the winner will be acknowledged at the awards banquet.

The society will reimburse reasonable travel expenses for the resident award winner up to $1,000. In addition, the society will provide lodging and registration expenses plus a $400 honorarium. The remaining 3 finalists will each receive a $100 honorarium.

Invited Guest Policy

The Rocky Mountain Neurosurgical Society invites two honored guest to its annual meeting. Participation of honored guest in both the scientific and social aspects of the meeting is viewed as highly valuable to the membership. The society will provided advance purchase coach travel expenses for the guest and their spouse (not including children) as well a lodging, social fees, accomodations, reasonable incidental expenses, and an honorarium. The guests are encouraged to attend the entire meeting and all social events and activities.

Officer Annual Meeting Policy

The Annual Meeting Chariman is responsible for organizing the venue, social events, and activities for the annual meeting. This process is lengthy and time consuming and often requires a pre-meeting visit to the site.The Rocky Mountain Neurosurgical Society will reimburse reasonable and customary travel, lodging, and dining expenses for the site visit. The annual meeting chairman, who must be a member of the organization, is expected to attend the annual meeting, register and pay for desired social events. Lodging expenses for the run of the meeting will be covered by the society as a token of thanks for organizing the meeting.

The President, who must also be a member of the organization, is expected to attend the annual meeting, register, and pay for social events. The purpose of the annual meeting in part is to honor the President for service on behalf of the organization. The society will cover the cost of lodging expenses for the run of the meeting for the president and his/her spouse at the annual meeting as a token of appreciation.

The annual meeting often requires on-site coordination of registration and social event information. Historically, the Secretary of the organization brings his/her assistant to perform this local support. The society will cover the cost of reasonable and customary advance purchase coach travel, lodging for the run of the meeting, and meals.

Refund Policy


The Rocky Mountain Neurosurgical Society appreciates and inpart, depends on industry support to host the annual meeting.

Medical Attendees

The Rocky Mountain Neurosurgical Society Treasurer and the Executive Committee reserve the right to modify this policy at any time and to make decisions regarding refunds in each individual case