Summer Executive Board Meeting Minutes June 19th, 2021 1pm

The meeting was called to order by Kelly Schmidt, as Michael Seiff was unfortunately unable to attend the meeting. Present members were the following:

Kelly Schmidt, MD; Vice President

Justin Davis, MD; Secretary

Erik Parker, MD; Treasurer

Joe Sramek, MD; President-Elect and Local Arrangements

Brad Lega, MD; Member-at-Large

Joel MacDonald, MD; Website Administrator and Historian

Report of the President: There was no report as Dr. Seiff was unable to attend the meeting

Report of the Vice President: The final numbers are 22 tables from 16 paid vendors. We should make an effort to thank the vendors for attending and supporting us during this anomaly of a year. We had one gold sponsor, one silver sponsor and the rest were bronze sponsors. We did have a sponsor for the opening reception and one for the lanyards.

Report of the Treasurer:

  1. Current Account Balances
    1. Wells Fargo $117,385
      1. Resident Fund $12,187
    2. PayPal $1,017
    3. Eventleaf $3,005
    4. Pending Deposits $2650
    5. Total Assets $124,057
  2. Membership Dues
    1. 64 Active Members in 2021 
    2. Resigned
      1. Naina Gross (paid all back dues)
      2. John Rolston
    3. Retired from practice
      1. Mary Kay Gumerlock
    4. 23 Members Paid 2019 Dues so far
    5. QuickBooks Invoicing – Dues reminders?
    6. New Members
  1. Resident Fund
    1. 2021Donations: $650 
  1. 2019 Annual Meeting (2018 total)
    1. Registrations 69 (70)
      1. Physician 19 (33)
        1. Member 11 (15)
        2. Non-member 5 (1)
        3. Residents/Fellows 1 (6)
        4. Senior 0 (2)
        5. Invited guests 2 (2)
      2. AHP 4 (5)
      3. RMNS Staff 2
      4. Exhibitor 44 (31)
    2. Vendor 15 (19) $50,250 ($62,500)
      1. Gold Level
        1. Medtonic $11,500
      2. Silver Level
        1. Dupuy/Synthes $4,750
      3. Bronze Level
        1. Arbor Pharma $2,500
        2. Lanyards $500
        3. Boston Scientific $2,500
        4. Cerapedics $2,500
        5. GT Medical $2,500
          1. Opening Reception $1,000
        6. Integra $2,500
        7. KLS Martin $2,500
        8. Kuros $2,500
        9. LivaNova $2,500
        10. Olympus $2,500
        11. SI-Bone $2,500
        12. Southwest Surgical $2,500
        13.  Stryker/K2M$2,500
        14. Zimmer Biomet$2,500
    3. Meeting Registration/Payments $11,200 ($16,100)
    4. Vendor + Registration total $61,450 ($78,600)
    5. Total In $70,340 (94,700)
    6. Meeting Costs Total TBD but approximately $100k ($61,049)
    7. Net Approximately -$30k
  1. Overall Financials
    1. June 2018$140,239
    2. June 2019$189,338
    3. June 2020$143,807
  1. Miscellaneous
    1. AANS NREF funding has begun
      1. $2500 annually x 10 years (Pd in 2017-2020)
    2. Wells Fargo Account
      1. Key executive change made
      2. Interest rate: 0.01%
    3. Resident Stipends
      1. Send $250 per resident
      2. Send prizes for talks ($750, $500, $250)

Report of the Secretary: The programs were unfortunately shipped to the wrong address and are being reprinted and shipped to get here before noon on Monday. In the meantime I have sent a pdf of the program to Allie Whipple so that she can print out some key pages to give to people as they register for the next couple days. The following new member applicants will be up for a vote into membership at the business meeting on Tuesday (6/22/21):

Fotis Souslian; Lakewood, CO

Wissam Asfahani; Parker, CO

Michael Raber; Coeur D’Alene, ID

Nicholas Hensley; Hamilton, MT

Peter Syre; Englewood, CO

W. James Thoman; Denver, CO

Owoicho Adogwa; Dallas, TX

Kalil Abdullah; Dallas, TX

Robert Lynagh; Billings, MT

Kathryn Hoes; Dallas, TX

Christian Bowers; Albuquerque, NM

 

Report of the Scientific Program Chair: Dr. Clough was not present, but we went over the schedule of the speakers which is available in the program and the email previously sent out by Jessie Tarnow.

 

Report of CME chair: Dr. Mahan was unable to attend the meeting, but it has been approved for 13 hours of CME credit

Report of Local Arrangements Person:

Majority of events including meeting and opening reception will be Grandview Lodge. Breakfast will be in main hotel in Grand Teton ballroom as will the closing reception on Tuesday. Offsite activities include the Dinner at Rendezvous Lodge on Sunday Evening, the President’s Dinner at the Bistro on Monday evening and the golf and tennis tournaments at Jackson Hole Golf and Tennis on Monday and Tuesday afternoons respectively. Transportation is being provided for all off site activities.

Future Meetings:

Coeur D’Alene in 2022. Brad Duhon is local arrangements person. Multiple deposits have already been made. Sunday dinner will be a dinner cruise on the lake. President’s dinner location is yet to be decided. Golf and tennis will be at the resort, but probably require a 30-40 minute water taxi ride.

2023-Alaska. Probably the Alyeska resort. Kelly Schmidt is local arrangements. Will probably have to do something different for social activities than the traditional golf and tennis tournaments.

2024- La Cantera near San Antonio, TX. Brad Lega is local arrangements. Considering a BBQ dinner nearby with country dance lessons for the Sunday activity. There are nice golf and tennis facilities on site for the golf and tennis tournaments.

2025- Possibly Mexico or Big Sky or Hawaii or Santa Fe. Things are still fairly up in the air for this year.

 

Election of New Officers for the Executive Board:

Joe Sramek; President

Brad Duhon; President-Elect

Paul Elliott; Historian

Brad Lega; Scientific Program Chair

Member-at-Large to be determined

 

Staying in Roles:

Joel MacDonald; Website Administrator

Erik Parker; Treasurer

Justin Davis; Secretary

Mark Mahan; CME ?

 

Report of Historian: Has the historians book in his possession can pass off to new historian. Pictures are on the website under “library”

Report of Website Administrator: Website is now up to date. There has been a little trouble with the web host which will periodically make the website not work for a day or so. Attempting to address this. EventLeaf has been a big step up from RegOnline. There was a glitch that EventLeaf identified as a bug and is working on to fix. Will consider using mobile app functionality with the registration for meeting next year. Joel will work on a way to pull demographic information from the website such as addresses and emails.

 

Old Business: none

New Business: Will look into doing winter exec meeting in Vegas again. Joe will look into hotels for a venue.

Meeting was then adjourned.

Respectfully submitted,

Justin Davis, MD