January 25, 2014

Trump International Hotel, Las Vegas

Call to Order:  The meeting was called to order by Dr. Paul Elliott at 1:10 p.m. The minutes from the Summer Executive meeting had been previously approved. Present at the meeting were physicians Randy Jensen, Lee Krauth, Kelly Schmidt, Joel MacDonald, Michael Brown, Kris Smith, Andrew Daily and Paul House. New Board members Brad Duhon also joined us as our Scientific Committee Chairman and Michael Seiff as Member at Large respectively. Not present were Al Capana and Stewart Levy.

Report of the President:  Dr. Elliott welcomed our two new board members affirmed our two guest speakers: Dr. James Rutka, Professor and Chair, University of Toronto and Dr. Sean Grady, Professor and Chair, University of Pennsylvania.  Dr. Rutka assumed his appointment in the Department of Surgery, Division of Neurosurgery in 1990, and has been on the surgical staff at the Hospital for Sick Children in the Division of Pediatric Neurosurgery since that time. He is Co-Director of the Arthur and Sonia Labatt Brain Tumor Research Centre at the University of Toronto. Dr Rutka became President of the American Association of Neurological Surgeons in May 2010 until May 2011.  Dr. Grady was appointed the Charles Harrison Frazier Professor & Chairman of the Department of Neurosurgery at the Perelman School of Medicine, University of Pennsylvania in March 1999.  He served as the Secretary for American Board of Neurological Surgery from 2004-2008, and was appointed Chairman of the ABNS from 2008-2009. He served as a member of the editorial board for the Journal of Neurosurgery from 2000-2010.  Dr. Grady’s clinical focus is in the area of Cranial Base Tumors, Pituitary Tumors, Meningiomas, Schwannomas, Malignant Skull Base Tumors as well as Cerebrovascular Disorders, Aneurysms, AVM’s

Report of the Vice President:  Vendor registration of $2500 was reviewed and no changes were made. The importance of vendor participation was again discussed. The Vendor will be immediately adjacent to Conference Hall. The success of the iPad giveaway was reviewed to encourage participation in the vendor acknowledgement will continue for the coming year. In addition to completing their vendor card, the winner must be present at the awards banquet; this will also encourage banquet attendance. Vendor participation challenges for our upcoming meeting in Victoria, Canada were discussed including the requirement for passports and international equipment transfer. Extra planning needs to be emphasized.

Report of the CME Chair:  Dr. Smith has been working diligently to make sure that we meet all ACCME (Accreditation Council for Continuing Medical Education) requirements to receive CME credits for the meeting. The application system is not significantly different than in years past.  The disclosure forms will need to be provided on the new website. All speakers, moderators and executive committee members will need to submit disclosure forms. The issues surrounding obtaining signed disclosure forms from presenters continue to present a challenge. As things currently stand they will need to be faxed to Dr. Smith and then forwarded to the AANS prior to the meeting.  There will be a continued effort to categorize talks with respect to trauma to help fit CME requirements at trauma centers.  There was a review of the meeting needs assessment guidelines and educational gap with our results as described below.

Annual Meeting Needs Assessment:  A needs assessment for the annual meeting was reviewed by the executive committee, and the committee agreed on the need for continued annual meetings of the Society.  The previous meeting needs were met and RMNS member evaluations and comments were taken into consideration in order to determine appropriate and timely topics for the future scientific program and gap.  Guest speakers with expertise in the areas of interest to our society, and good presentation and communication skills will be chosen to help us meet our learning objectives and close the meeting educational gap. At the upcoming meeting a focus on neurosurgical oncology and cerebrovascular neurosurgery was proposed and accepted by a majority vote of the Board.

Report of the Treasurer:   The financial state of the Society remains excellent. Dues notices were sent to 77 active members. 70 members had paid dues at the time of the meeting, totaling $10,500.  Efforts to streamline online payment capabilities continue to be a priority. Our meeting cost for 2013 was $59,661 with a net profit of $17,840. This further aids in offsetting the expected loss from 2012 due to significantly higher travel costs. The resident fund balance is approximately 17K down slightly from 19K in 2013.  Though donations were slightly less than last year, awards were down as well due to less money awarded. It was decided to continue our new resident awards that include cash awards of $750, $500, $250 for 1st through 3rd place. Furthermore, in an effort to continue to encourage resident participation, the first 10 residents to attend the meeting will receive travel reimbursement of $750 paid to their respective programs.  This amount is being increased this year due to higher travel costs than usual, travelling to Canada.  Total society assets are $137,423.  Closure of all Utah accounts is expected by May, 2014 to facilitate access to funds by Dr. Schmidt.

Report of the Secretary:  Dr. Dietze has now assumed the office of secretary following the exceptional job done by Dr. Richard Day.  The need for a more reliable means of maintaining an accurate and up-to-date member roster remains one of the primary concerns.  As the website continues to improve, it is expected that many of the challenges involved in corresponding with the membership will also improve.  This should greatly simplify many of the duties which have so time consuming in the past.

Report of the Website Administrator:  Dr. MacDonald updated us on the newly designed website.  Features continue to be added in an effort to improve online dues payment capabilities and provide other services such as access to contact information for members and utilization of social media to maintain communication.

Report of the Historian:  Dr. Capana was unable to attend the meeting due to a family commitment.  No new business as it pertains to the office of historian was discussed.

Report of the Membership Committee:  There were no new applications to review. The application will be available online on our new website allowing immediate distribution of new requests to the committee and board members. Per our bylaws, new applicants will continue to be published in the Spring Newsletter to ensure the membership has a chance to comment on any new applicants.

Report on 2014 Meeting:  Dr. Lee Krauth is working on local arrangements for the 2014 meeting in Victoria, Canada at the Westin Bear Mountain Resort and Spa. This resort is relatively new and has a 5 star rating. Members will have an option to book two days prior and after the meeting and even extend their stay at the Westin in Vancouver for the same rate. The Presidents dinner will be downtown at the Empress Hotel known as an historic hotel with afternoon high tea. Since Victoria is the capital of British Columbia it is a stately city with wonderful architecture and plenty of attractions. Dr. Krauth is planning a night off for the members so they have a chance to take in the sights. Transportation is by various routes but it is recommended that you avoid customs in Vancouver. Better to fly into Victoria via Seattle or San Francisco, and then rent a car for the 30 minute drive to the hotel. The other travel option discussed was traveling to Victoria via ferry from Seattle.  Car rental is recommended during your stay for taking in the sights. Other attractions include the largest zip line course in North America and whale watching. We hope to get a local speaker to discuss the historical aspects of the area including the native Indian tribes. The budget for the meeting was discussed and approved.

Report on the 2015 Meeting:  Dr. Michael Brown will be hosting the 50th year celebration, 2015, in Colorado Springs, the society’s first ever meeting site. The Broadmoor Hotel will be the venue as it was for the inaugural meeting in 1965.  The vast recreational and cultural opportunities available in area ensure that the usual excellent social and family programs will not disappoint.

Old Business: As above


New Business: None.


There being no further business the meeting was adjourned at 1630 p.m.


Respectfully Submitted,

J. Brett Dietze, MD, Secretary RMNS


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