EXECUTIVE COMMITTEE 2016 ANNUAL SUMMER MEETING
ROCKY MOUNTAIN NEUROSURGICAL SOCIETY
June 18, 2016, 1 PM
The Lodge at Whitefish Lake, Whitefish, MT
Call to Order: The meeting was called to order by Dr. Richard Day at 1:00 p.m. The minutes from the Winter Executive meeting was reviewed and approved. Present at the meeting were physicians Drs. Richard Day, Joe Sramek, Mark Mahan, Kelly Schmitd, Joel MacDonald, Erik Parker, Paul Elliott, Brett Dietze, Michael Seiff, Albert Capana, Stuart Levy, and Bryan Wohlfeld.
Report of the President: Dr. Day discussed some organizational and historical points and reintroduced guest speakers. It is the main job of the president to arrange and attend to the Honored Guest speakers. A brief rundown of the meeting was given as well.
Report of the Vice President: Dr. Sieff reported on the exceptional amount of vendor support for this years meeting. This years is the best supported in the history of the organization, to Dr’ Seiff’s credit. There were questions regarding how vendors were to register and pay for the meeting using regonline. There remains work to be done with the website along these lines.
Report of the Treasurer: Dr. Duhon (by phone) presented current financial information for the society. As of the start of the meeting 24 vendors had paid $68,750. Registration fees from members were $22,500. Bank Balance on 6/17/16 was $131,130.91 ($191,483.95 pending RegOnline) Resident fund is $1,405. Member dues are $5,100.00. Attendees registered 34, total registered including vendors is 59 (one vendor is presenting payment upon arrival). Details of how payments flow was discussed. Need to submit taxes before end of month or file for extension was also discussed.
Report of the Secretary: The program arrived on site and appears complete. Once again the programs were printed by The Good Printing Company. Efforts continue to update the member roster and will plan to work with Dr. Duhon to consolidate the current roster with those who are up to date with their dues. Efforts to maintain updated roster and historical information on the website where discussed. We discussed the possibility of hiring a paid administrator to coordinate the various tasks of the officers, help with development of the society, facilitate communication with the membership and assist with accurate maintenance of the membership roster.
Report of the Website Administrator: The functionality of the website continues to evolve. It was the consensus of the committee that there is room for improvement with regard to posting information pertinent to meetings, membership, and historical interest in a timelier fashion. It is still a work in progress, especially with regard to the roster, billing and accounting. The society is still using RegOnline for the annual meeting planning and execution. The issue of having new member applications automatically forward to the membership committee was discussed.
Report of the Historian: Dr. Capanna continues to work toward maintaining accurate and up-to –date information regarding the history of the organization. Utilization of the website as a means to post pictures from the meeting was discussed and will continue to be considered as improvements to the website develop.
Report of the Membership Committee: There were seven new applications to review. They were approved from presentation to the membership on Tuesday. It was agreed there needs to be continued efforts to not only maintain but boost our membership and people move, retire or expire.
Report of the CME Chair: Dr.Parker has been working diligently to make sure that we meet all ACCME (Accreditation Council for Continuing Medical Education) requirements to receive CME credits for the meeting. All speakers, moderators and executive committee members have submitted their forms which will be delivered to the AANS prior to meeting start. All disclosure information was successfully collected prior to the meeting this year. It was reiterated that all marketing and program materials need to be approved by AANS. This included Newsletters and our Program. It was noted that we get good marks by AANS for compliance.
Report of the Scientific Program Chair: Dr. Mahan has put together a great program. As usual there have been challenges juggling last minute changes due to flux in the schedules of speakers. Overall, the program has come together quite well.
Report on 2016 Meeting: Dr. Sramek provided a detailed update on arrangements including schedule changes. More details were provided on our social calendar.
Annual Meeting Needs Assessment and Scientific Program: A needs assessment for the annual meeting was reviewed by the executive committee, and the committee agreed on the need for continued annual meetings of the Society. The individual committee members have discussed with the general membership their overall satisfaction with the last meeting. We found that the membership was pleased with the objectives and felt that they were met. The previous meeting needs were met and RMNS member evaluations and comments were taken into consideration in order to determine appropriate and timely topics for the future scientific program and gap. Guest speakers with expertise in the areas of interest to our society, and good presentation and communication skills will be chosen to help us meet our learning objectives and close the meeting educational gap. We will continue to encourage a variety of talks including topics that may relate to the socioeconomics of neurosurgery and not just basic science.
Report on 2017 Meeting: Dr. Kris Smith is working on local arrangements for 52nd annual meeting in Lake Tahoe, CA. It will be held at the Ritz Carlton Resort which promises to provide another exceptional venue for our annual meeting. He is working on contracts for room blocks as well as venues for both the scientific and social programs. He will update us at the Winter meeting in Las Vegas.
Future Meeting Sites: Future meeting sites were discussed which include Banf/Lake Louise, Durango, and Alaska. We expect to make a final decision about the 2018 site at the Winter exec meeting.
Old Business: Web site already discussed.
New Business: None presented
There being no further business the meeting was adjourned at 16:10.
J. Brett Dietze, MD, Secretary RMNS