EXECUTIVE COMMITTEE 2016 ANNUAL WINTER MEETING
ROCKY MOUNTAIN NEUROSURGICAL SOCIETY January 24, 2016
Trump International Hotel, Las Vegas
Call to Order: The meeting was called to order by Dr. Richard Day at 2:00 p.m. The minutes from the Summer Executive meeting had been previously approved. Present at the meeting were physicians Kelly Schmidt, Joel MacDonald, Paul House, Paul Elliott, Albert Capana and Brad Duhon. New Board members Mark Mahan also joined us as our Scientific Committee Chairman Eric Parker as CME Chairman and Bryan Wohlfeld as Member at Large respectively. Not present was Michael Seiff.
Report of the President: Dr. Day welcomed our new board members affirmed our two guest speakers: Dr. Richard Ellenbogen, Professor & Chairman Neurosurgery at Seattle Children’s Hospital, and Dr. Anthony Asher, Carolina Neurosurgery and Spine Associates. Dr. Ellenbogen’s clinical interests include pediatric and adult brain tumors, trauma surgery, craniofacial abnormalities, Chiari malformations, congenital spine surgery and minimally invasive brain surgery. He is also conducting research on molecular imaging/nanoparticles and on traumatic brain injury. Dr. Asher presently serves as the Director of Neurooncology at the Blumenthal Cancer Center of the Carolinas Medical Center, as Chairman of the Department of Neurosurgery at Presbyterian Hospital, as Adjunct Professor of Biology and Neurosurgery at the University of North Carolina (UNC) and as Clinical Professor of Neurosurgery at Penn State University.
Report of the Vice President: Vendor registration of $2500 was reviewed and no changes were made. The importance of vendor participation was again discussed. The Vendor will be immediately adjacent to Conference Hall. The success of the Apple Watch giveaway was reviewed to encourage participation in the vendor acknowledgement will continue for the coming year. In addition to completing their vendor card, the winner must be present at the awards banquet; this will also encourage banquet attendance.
Report of the CME Chair: Dr. Parker has been working diligently to make sure that we meet all ACCME (Accreditation Council for Continuing Medical Education) requirements to receive CME credits for the meeting. The application system is not significantly different than in years past. The disclosure forms will need to be provided on the new website. All speakers, moderators and executive committee members will need to submit disclosure forms. The issues surrounding obtaining signed disclosure forms from presenters continue to present a challenge. As things currently stand they will need to be faxed to Dr. Parker and then forwarded to the AANS prior to the meeting. There will be a continued effort to categorize talks with respect to trauma to help fit CME requirements at trauma centers. There was a review of the meeting needs assessment guidelines and educational gap with our results as described below.
Annual Meeting Needs Assessment: A needs assessment for the annual meeting was reviewed by the executive committee, and the committee agreed on the need for continued annual meetings of the Society. The previous meeting needs were met and RMNS member evaluations and comments were taken into consideration in order to determine appropriate and timely topics for the future scientific program and gap. Guest speakers with expertise in the areas of interest to our society, and good presentation and communication skills will be chosen to help us meet our learning objectives and close the meeting educational gap. At the upcoming meeting a focus on neurosurgical oncology and cerebrovascular neurosurgery was proposed and accepted by a majority vote of the Board.
Report of the Treasurer: The financial state of the Society remains excellent. Dues notices were sent to 77 active members. 44 members had paid dues at the time of the meeting, totaling
$6,600. Efforts to streamline online payment capabilities continue to be a priority. Our meeting cost for 2015 was $101,311.48 with a positive cash balance of $5,846. The overall cost for the
2015 meeting was higher than usual due to a more expensive venue in light of having been the
50th anniversary of the society. The resident fund balance is approximately 13.5K down slightly from 2014. Though donations were essentially unchanged compared to last year, awards were higher at $4,500 (up from $3,750 in 2014) . It was decided to continue our new resident awards that include cash awards of $750, $500, $250 for 1st through 3rd place. Furthermore, in an effort to continue to encourage resident participation, the first 10 residents to attend the meeting will receive travel reimbursement of $500 paid to their respective programs. Total society assets are
$166,059 (up from149,703 in 2015). Only $7,155 remain in the University of Utah account and
$16,998 is still in the University’s Savings account. The remainder is in Wells Fargo
Report of the Secretary: For this years program booklet, a complete listing of the membership is planned. The rosters from both the secretary and the treasurer are being integrated. As the website continues to improve, it is expected that many of the challenges involved in corresponding with the membership will also improve. This should greatly simplify many of the duties which have so time consuming in the past.
Report of the Website Administrator: Dr. MacDonald updated us on the newly designed website. Features continue to be added in an effort to improve online dues payment capabilities and provide other services such as access to contact information for members and utilization of social media to maintain communication.
Report of the Historian: Dr. Capana remains committed to preserving the history of the society. An effort is being made to compile a comprehensive list of all of the honored guest speakers since the beginning of the society, which will then be published on the website and in the upcoming meeting program book. Strategies for producing an electronic photo album remain a topic of interest.
Report of the Membership Committee: . The application will be available online on our new website allowing immediate distribution of new requests to the committee and board members. Per our bylaws, new applicants will continue to be published in the Spring Newsletter to ensure the membership has a chance to comment on any new applicants.
Report on 2016 Meeting: Dr. Joe Sramek is working on local arrangements for the 2016 meeting in Whitefish Montana at The Lodge at Whitefish Lake. As usual, the venue for this years meeting promises to provide the ideal setting for both the scientific and social programs. Dr. Sramek highlighted the plans for the various activities planned and details about the resort. The price list for the resort was reviewed in detail.
Report on the 2016 Meeting: Dr. Kris Smith will be hosting the 52nd annual meeting at the Ritz Carlton Resort in Lake Tahoe, California. The vast recreational and cultural opportunities available in area ensure that the usual excellent social and family programs will not disappoint.
Old Business: As above
New Business: None.
There being no further business the meeting was adjourned at 1630.
J.Brett Dietze, MD, Secretary RMNS